Welcome to the latest Communique on personal and professional public relations to help build your brand and business.

A friend of mine is holding a launch party on Mother's Day for her new book Mother Wisdom. Another is about to celebrate being in business 5 years. I recently attended a networking breakfast to inform potential clients about a new service. And I too am currently organising my new book launch (along with my co-authors). So what's this got to do with you? Well these special events come under the umbrella of public relations and are a great way to promote your business. Read more in this month's feature article.

Keep shining!

Stage a Special Event to Shine

Staging an event is good PR for you and your business. If it's done well you will gain media coverage, raise the profile of your brand and increase awareness of your products or services. If nothing else it is a great way to get clients, prospects and influencers together to help spread the word about you and your business.

Here's a look at how to manage an event, from the largest scale to the smallest. It could be a networking event, a media conference, seminar or workshop, fashion parade, open day, product launch or even a cocktail party.

The Beginning 

Paying attention to every detail creates a professional image for your business. Begin with the basics by developing your message and branding, choosing the venue or site, date, start and finish times. Organise the legalities, check council permits, contracts, letters of agreement and insurance if it is something as large as a community event. Set budgets, organise sponsors, suppliers and venue facilities. 

Entrances and Exits

Give detailed instructions to your guests on how to get there public transport options and parking stations.  Be aware of emergency exits, disabled access, location for unloading of equipment and equipment storage areas, ticketing, queuing, registration and nametags and event site map.

      At the Event

Staging design and decoration. Power, audiovisual, lighting, video or PowerPoint presentation, speakers or entertainer's needs. Marquees, tents or stalls, toilets, waste bins and water. Administration, information and lost children area. Ambulance or first aid, security, crowd control. Contingency plan for wet weather and crisis management plan. Include a manual and run sheets for all personnel. Event tool kit consider things like blue tac for posters, blank name tags, first aid kit, torch and gaffa tape.

Production

Book speakers, entertainment and accommodation. Food and catering, kitchen and bar facilities, hospitality, dressing rooms, hair and make up, media area, alcohol and beverages and any licenses needed. Money collection and float. Table settings or seating arrangements. Merchandise and souvenirs. Signage including t-shirts or uniforms.

     Communication and Promotion

Contact the media for publicity. Organise media releases, photographic images for press usage on television, the internet and in print.  Have a photographer andor video producer at your event. Letterhead and invitations printed, newsletters and emails issued or mailbox drops. Flyers, posters and programs with telephone numbers and website addresses. Contact numbers in your event manual of organisers, staff and entertainers. Send letters to confirm details. Walkie-talkies for instant communication or mobile phones. Have research and evaluation strategies in place.

     The End

Pack up equipment and organise staff to bump out. Have a clean up plan in place. Arrange collection of equipment. Analyse research and assess budgets. Have a debrief to know what worked and what didn't for next time. Send thank you notes.

An event can create "buzz" and goodwill for your business, product or service and result in extra sales and profits. I'll let you know how my book launch goes and in case you're wondering the book is called Apprentice to Business Ace -your inside-out guide to personal branding. Out soon!

Shine Seminars

I will be working in Asia throughout May and June with a public program to be announced. If you are in the Asia region and interested in any of our in-house programs for your organisation, please contact us.